You can choose to create SmartText entries a) in a dialog-box-controlled manner or b) using Check spelling as you type:
A) With the command Insert | SmartText
To create a SmartText entry with the name "sd" and the content "sales department", for example, proceed as follows:
| 1. | Choose the ribbon command Insert | group Text | SmartText  . |
| 2. | Click on the New button to create a new SmartText entry. |
| 3. | Give the SmartText entry a name ("sd" in our example). |
| The SmartText entry can be retrieved later by its name. |
| 4. | Confirm with OK. You now return to the main dialog box. |
| 5. | Now, type the text for the SmartText entry in the large input field on the right (in our example: "sales department"). |
| 6. | Click on Save to save your new SmartText entry. |
| 7. | Exit the dialog box with Close. |
The SmartText entry has now been created. You will find out how to insert it in the next section (Inserting SmartText entries).
B) Via the option "Check spelling as you type"
If you have enabled Check spelling as you type, you can also create SmartText entries as follows:
| 1. | In the dialog box of the ribbon command File | Options  and on the Language tab, make sure that the option Check spelling as you type is enabled. |
| 2. | Type the two letters "sd" and press the space bar. |
| 3. | Presentations underlines "sd" in red because it does not know this word. Right-click on this word to open the context menu. |
| Android/iOS: In these versions, you can also open the context menu with your finger by tapping on the screen and holding your finger there for about a second. |
| 4. | Choose the command Create SmartText entry from the context menu. |
| 5. | In the open dialog box, type "sales department" into the large input field on the right. |
The result is the same: The SmartText entry "sd" has now been created.
For more information on the option Check spelling as you type, see Checking the spelling as you type.