FreeOffice: These Customize options are not included in SoftMaker FreeOffice.
Only for "Classic menus with toolbars": This section is relevant only for users who have configured the program to use the classic menus interface. For information on customizing the ribbon, see Customizing the ribbon.
The menu command Tools > Customize allows you to customize the icons as desired on a toolbar. You can add icons and remove or reposition existing icons, among other things.
Proceed as follows:
| 1. | Choose the menu command Tools > Customize to open the dialog box. Alternatively: Click on the button  at the end of a toolbar and select the entry Customize here. |
Even faster: Double-click on an empty area in any toolbar.
| 2. | Use one of the procedures described below to add, remove or reposition icons. |
Basic structure of the dialog box
The dialog box of the menu command Tools > Customize contains two lists:
▪Left list: all available commands
| The left list shows all commands available in the program. |
| Tip: You can use the option Categories (above the left list) to filter the list by a specific category (for example, all commands of the "File" category). |
| You can also search the list by typing something in the Quick search field. |
▪Right list: icons of the currently selected toolbar
| The right list displays the icons contained in the currently selected toolbar. |
| You define the toolbar to be displayed here via the dropdown list Customize (top right). |
In this dialog box, you can perform the following actions:
Adding an icon
To add an icon to a specific toolbar, perform the following steps in the dialog box of the command Tools > Customize:
| 1. | In the dropdown list Customize (top right), select the toolbar to which you want to add an icon. |
| The right list now displays all icons that are currently in the selected toolbar. |
| Optional: In the right list, select the icon behind which the new icon is to be inserted. |
| 2. | In the left list, select the icon that you want to add. |
| 3. | Click on the button  . |
| Even faster: Simply double-click on the icon in the left list. |
The icon is now added to the toolbar.
Tip: Alternatively, you can add an icon to any toolbar as follows: Choose the command Tools > Customize. Then simply drag the icon out of the dialog box with the mouse and drop it at the desired position in the toolbar. (Do this in the toolbar itself and not in the dialog box!) Of course, this procedure only works when the toolbar is currently visible on the screen.
Removing an icon
To remove an icon from a toolbar, perform the following steps in the dialog box:
| 1. | Select the desired toolbar from the dropdown list Customize (top right). |
| 2. | In the right list below it, select the icon to be removed. |
| 3. | Click on the button  . |
| Even faster: Simply double-click on the icon in the right list. |
The icon is now removed from the toolbar.
Tip: Alternatively, you can remove an icon from a toolbar as follows: Choose the command Tools > Customize. Then simply drag the icon out of the toolbar with your mouse and drop it somewhere outside the toolbar, for example, in the document. (Do this in the toolbar itself and not in the dialog box!)
Moving an icon
To move a toolbar icon to a different position, perform the following steps in the dialog box:
| 1. | Select the desired toolbar from the dropdown list Customize. |
| 2. | In the right list below it, select the icon to be moved. |
| 3. | Use the up  and down  arrow buttons to move the icon within the toolbar. |
| Note: If you want to move an icon to a different toolbar, you must first remove it from its current toolbar and then add it to the other toolbar. |
Tip 1: Alternatively, you can also move an icon as follows: Choose the command Tools > Customize. Then drag the icon directly in the toolbar to the desired position (in the toolbar itself and not in the dialog box!). This method also allows you to move an icon directly from one toolbar to another.
Tip 2: Moving icons works even if this dialog box is not open: When you hold down the Alt key, you can move a toolbar icon by clicking on it and then dragging it to the desired position (while still holding down the mouse button).
Inserting a separator
To insert a separator in front of an icon in a toolbar, perform the following steps in the dialog box:
| 1. | Select the desired toolbar from the dropdown list Customize. |
| 2. | In the right list, select the icon in front of which the separator is to be inserted. |
| 3. | Click on the New separator button (displayed below the right list). |
The separator is now inserted.
Tip: Alternatively, you can proceed as follows: Choose the command Tools > Customize. To insert a separator to the left of an icon in any toolbar, simply drag the icon slightly to the right (in the toolbar itself and not in the dialog box!).
Removing a separator
To remove a separator from a toolbar, perform the following steps in the dialog box:
| 1. | Select the desired toolbar in the dropdown list Customize. |
| 2. | In the right list below it, select the separator to be removed. |
| 3. | Click on the button . |
| Even faster: Simply double-click on the separator. |
The separator is now removed from the toolbar.
Tip: Alternatively, you can also use the following procedure: Choose the command Tools > Customize. If you now drag the icon that is to the immediate right of the separator a little bit to the left, the separator will be removed. (Do this in the toolbar itself and not in the dialog box!)
Assigning shortcut keys
If you click on the Shortcut keys button in the dialog box, the dialog box will expand to include an additional area called Shortcut keys, which can be used to edit shortcut keys for commands.
Summary: You can assign a shortcut key of your choice to any command here: Select the command in either of the two lists, click on the Press new shortcut key field and then press the key combination with which you want to choose this command in future.
For more information, see Customizing shortcut keys.
"Edit" button
The Edit button is only enabled if you have selected a user-defined icon in the list on the left side of the dialog box. For more information see Creating user-defined icons.
Buttons for managing the toolbars
The dialog box of the command Tools > Customize also has buttons for managing toolbars:
▪New
| This button creates a new, empty toolbar. |
▪Rename
| Use this button to rename the toolbar selected in the dropdown list Customize (only available for user-defined toolbars). |
▪Reset
| This button resets the toolbar selected in the dropdown list Customize back to its delivery state. |
▪Delete
| This button deletes the toolbar selected in the dropdown list Customize (only available for user-defined toolbars). |
▪Reset all (displayed below the right list)
| This button resets all default toolbars back to their delivery state. |
Further options for managing and configuring toolbars are available in the dialog box of the menu command View > Toolbars. For more information, see Managing toolbars.