<< Click to Display Table of Contents >> Settings, General tab

On the General tab in the dialog box of the ribbon command File | Options , you can make general settings:

Maximum number of undo steps

Here, you can set how many actions can be undone with the command Undo (in the Quick access toolbar). You can increase this number up to a maximum of 999 undo operations.

Note: On devices with little main memory, it is not recommended to increase this value.

User info

Here, you can enter your name and initials. This information will then appear, for example, in all comments that you insert.

Enable dictation support

Mac only: If you enable this option, you can make better use of the macOS dictation feature in Presentations. However, you must expect the program to run more slowly as a result.

Select whole words when selecting

Windows, Mac and Linux only: If this option is enabled, Presentations automatically extends any selection that you make with the mouse to whole words. If it is not enabled, the selection is extended on a character-by-character basis.

Add or remove spaces when pasting

If this option is enabled, spaces before and after words are automatically added or removed when you delete, cut, or paste words from the clipboard.

If, for example, you select the word "is" in the sentence "This is a test" and cut it with the command Cut, Presentations automatically deletes the space behind "is" that is now superfluous.

If you now insert the word "is" before another word using the command Paste, Presentations automatically inserts a space after "is".

Middle mouse button

Mac and Linux only: Here, you can specify what should happen when you click somewhere using the middle mouse button. Available options:

▪No function: The middle mouse button doesn't have any function.

▪Paste selected content: If you click in the document with the middle mouse button, a copy of the currently selected content is inserted at this point (for example, the currently selected text).

Apply character formatting to entire words

Enabling this option has the following effect:

If the text cursor is inside a word and you change the character formatting (for example, select a different font or enable bold), this will affect the entire word.

This allows you to quickly change the formatting of a single word without first having to select it.

Use the Insert key to toggle overwrite mode

This option is enabled by default and allows you to use the Ins key on your keyboard to switch between insert mode and overwrite mode (see also Status bar).

If you remove the check mark in front of the option, this typical function of the Ins key will be disabled when working in Presentations. This prevents accidental switching to overwrite mode.

Insert frames and drawings immediately

This option determines what should happen if you insert a frame or a drawing into a document (text frame, picture frame, AutoShape, etc.) – for example, with the ribbon command Insert | Text frame:

▪Always: The corresponding object is inserted immediately. Its position and size are fixed without further action.

▪Never: Before the object is actually inserted, the mouse cursor changes to a crosshair. In order to proceed, drag a rectangle in the document to specify the desired position and size. The object will then be inserted exactly according to your specifications.

▪Auto: This is a smart combination of the two aforementioned options that is already preset in Presentations for each specific object type. Objects such as charts or tables are inserted directly (as with Always), for example, while objects such as AutoShapes or text frames are inserted via the mouse cursor (as with Never).

"Auto correction" button

Presentations can automatically correct common typos and also provides other useful auto correction functions. If you click on the Auto correction button, the program opens an additional dialog box in which you can make the appropriate settings.

Tip: The ribbon command Slide show | group Review | Auto correction can also be used to open the auto correction dialog box.

For more information on this topic, see Auto correction.

Use left Alt for shortcut keys

Mac only: This option determines which function the left Alt key on your keyboard should have:

▪Off: The left Alt key does the same as the right Alt key: It inserts icons into the text.

▪On: The left Alt key can be used to open menus in the classic menu.

Show warning when loading OLE objects

For Mac, Linux and Android/iOS: If this option is enabled, the program displays a warning that OLE objects cannot be displayed when you open a document containing such objects. (OLE objects can only be displayed on Windows.)