Reviewing documents

You can add comments to a document and track changes made to it. These two functions are useful, for example, when several users review a document in succession.

▪Using comments

You can select text anywhere in a document and then add comments to it.

If, for example, you receive a document for proofreading from a colleague, you can insert comments such as "Shorten this section" and the like directly into the document and then return the document to your colleague. Your colleague can now revise the document according to your comments.

▪Tracking changes in a document

The Track changes function goes a little further. If it is enabled, you can make changes to the document in the usual way – thus delete or add text, change formatting, etc. However, your changes are not stored immediately in the document, but are first saved as "change requests" highlighted in color.

Thus, if a colleague hands you a document for correction, enable the "Track changes" function, make the desired changes and return the document to your colleague. Your colleague can then view your proposed changes and separately accept a change (whereupon it is saved permanently in the document) or reject it (whereupon it is discarded).

Of course, you can also use comments and the "Track changes" function in combination.

For more information on these two functions, see the following pages.