This feature is only included in SoftMaker Office Professional and NX Universal.
In the Android/iOS version, the command is locked. (To unlock the command, see Welcome.)
When sending documents to colleagues or business partners, it may be desirable to remove certain personal data from the document beforehand.
To do so, TextMaker provides the command Finalize 
. You can use this to specify how you want to handle the following information that may be included in your document:
▪Document summary
▪Comments
▪Tracked changes
Note: Your User info itself will not be affected, only its appearance in comments and tracked changes (name, initials). The user info is not document-specific, as it is a global setting and can be changed in the Settings, General tab.
Important: The command Finalize should be executed in a backup copy of the document and not in the original document. The removed data cannot be restored.
Choose the ribbon command File | group Document | Finalize to remove personal data before saving your document to share it with others.
The program opens a dialog box with the following options:
Document summary
The document's summary information can be viewed via the ribbon command File | group File Management | Properties. There, on the Summary tab, you will find additional information (title, subject, author, etc.) about a document For more information, see Document summary.
If the option Remove the document summary is enabled, this additional information of the Summary tab will be removed from the document. This applies to the entries for Title, Subject, Author, Keywords and Description, and not to the entries for File name, Folder and Last changed.
Tracked changes
If you have worked with the Track changes feature in your document (see Tracking changes in a document), you can specify here how you want to handle the information from tracked changes:
▪Keep tracked changes
| If you select this option, all changes to the document from the tracked changes will still be displayed. However, you can set the following restrictions: |
| Remove date and time: The contents of what was edited are displayed, but a placeholder appears instead of the date/time of the edit. |
| Anonymize participants: The contents of what was edited are displayed, but "Unknown" appears instead of the author of the edit. |
▪Accept all tracked changes
| If you select this option, all changes to the document will be accepted and finally applied to the document. You can no longer identify what was previously in the text and who edited it at what time. |
Tip: If you are only interested in ensuring that the tracked changes do not appear in the printout, you can disable the Print changes button in the Print preview for this purpose.
Comments
If comments have been inserted in your document (see Using comments), you can specify here how you want to handle the information contained in comments:
▪Keep comments
| If you select this option, all comments in the document will still be displayed. However, you can set the following restrictions: |
| Remove date and time: The contents of the comment will be displayed but without the date/time of the inserted comment. |
| Anonymize participants: The contents of the comment will be displayed, but "Unknown" will appear instead of the author of the comment. |
▪Remove all comments
| If you select this option, all comments will be permanently deleted from the document. You can no longer see what was commented on in the text. |
Tip: If you are only interested in ensuring that the comments do not appear in the printout, you can disable the Print comments button in the Print preview for this purpose.
When all options are set to your needs, press OK. The information will now be (irreversibly) removed from the document based on your selection.